AquaSoft Meet Manager

Initial Screen

The initial start up screen for the software.

All the features and facilities of the software can be accessed through the navigations buttons available from this screen

Pre Meet Facilities

The pre meet facilities are used to prepare all the necessary  meet information prior to the actual day of competition.

Within this section, users can access the facilities used to define all the sessions, events and running orders for the meet, as well as those for entering all the swimmers details and entries.

Meet Options

This screen is used to specify all the settings and options for your meet.

The various settings that can be defined for each meet are separated across a number of page tabs:

• Meet Details
• Graded Meets (the settings for A/B/C grade meets)
• Age Groups
• Award Tickets
• Swimmer / Entry Limits
• Seeding Options
• Points Options

Session Details

This screen is used to enter the details of each session associated with your meet

The details that can be entered include the session number, name and date along with the venue details, session times and seeding details

Event Details

This screen is used to enter the details of all the events required for your meet

Depending upon your meets settings, additional fields may be visible when defining your events

The Qualifying Times, Cut Off Times and Events Records buttons are used to enter or edit these details for your events. The availability of these buttons is dependant upon the settings defined for your meet.

The Copy Events button can be used to copy the event details from a previous meet, including any associated qualifying times, cut off times or event records

Running Order Details

Once users have defined their meet options, session details and event details they can then construct a running order for their meet using this screen

A list of events including any semi-finals and finals is displayed on the left of the screen, simply use the arrow buttons or double click with the mouse to add an event to your running order which is displayed in the box on the right

The Copy RO button can be used to copy a running order from a previous meet

The Reset RO button can be used to reset the running order

Swimmers Input

This screen is used to enter the details of all the swimmers and relay teams competing in your meet.

The Age At Meet field is automatically calculated based upon the Age Calculation Date specified within the Meet Options screen and the swimmers DOB

The swimmers Status is entered from a pull down list which contains the following options:

• A - Accepted
• R - Rejected
• W - Withdrawn

By default the swimmers status is automatically set as accepted

The Teams Input button is used to switch to the relay teams input screen

The Entries Input and Entries Maintenance buttons are shortcuts to the entry times input and entries editing facilities

Entries Input

This screen is used to submit all the swimmers entries

To do this simply select a swimmer from the swimmers list, this will display all the events that the swimmer is eligible to enter in the events list. Select the event, enter an entry time (or leave blank if there is none) and then click the Create Entry button.

The eligible events displayed for each swimmer are based upon the swimmers gender and age at the meet. This process ensures that swimmers cannot be entered into the wrong age group or gender for their events.

Entries Maintenance

This screen can be used to enter, edit or browse your meets entries for each event

Select an event from the events list to display its corresponding entries

To add an entry for an event simply add the swimmer to the bottom of the entries list

Swimmers are added using a pull down list and only swimmers eligible to compete in that event are available for selection

Swimmers entry times can also be added or edited from this screen

The Seed Event button is used to automatically assign the swimmers with a competitor number based upon their entry times. Swimmers without entry times are seeded at random.

If required the competitor numbers can be manually entered or edited for each event

The entry Status can also be specified from the following options:

• A - Accepted
• R - Rejected
• W - Withdrawn

By default the entry status is automatically set as accepted. Any rejected or withdrawn entries do not get seeded and do not appear on the programs.

Pre Meet Reports

From this screen users can access all the pre meets reports and printouts available including:

• Running orders
• Meet records, cut off times & qualifying times lists
• Program of events
• Entry cards
• Results recording slips
• Swimmer and entry lists
• Age group statistics
• Swimmer and entry statistics per club

Day of Meet Facilities

The day of meet facilities are used to run the meet of the day of competition.

Within this section users can access the facilities used to seed swimmers into heats and lanes and enter results

Seeding Details

This screen can be used to seed your competitors into heats and lanes for each event

Competitors not competing can be scratched from the seeding process

The actual seeding options are defined within the Meet Options screen, in this example the last heats are spearheaded.

The Reset button is used to reset the seeding allocations for the event

The Seeding Facility button takes you to the main seeding facility where users can seed a specified range of events simultaneously

The Seed Event button is used to seed the competitors for the current event into heats and lanes

The Start Sheet Printing button takes you to the main start sheet printing facility

The Start Sheet Ind button is used to preview or print a start sheet for the current event

Results Entry

Once competitors have been seeded into heats and lanes and the meet is under way this screen is used to enter all the results

Results are entered per heat for each event. Use the corresponding arrow buttons to navigate to the required event and heat number.

The competitors for each heat are listed in lane order, so users simply enter the time for each swimmer or specify if the swimmer did not start (DNS) or was disqualified (DISQ)

For instances where swimmers in the same heat record the same time then a judges decision can be entered in the Heat Pos field

Overall positions for the event are calculated using the Calc Positions button

If a points scoring system has been defined for the meet then the competitors points for the current event can be determined using the Calc Points button

The Results Printing button takes you to the main results printing facility

The Results Sheet button is used to preview or print a results sheet for the current event

The Reset button is used to reset the all results and points for the current event

Day of Meet Reports

From this screen users can access all the day of meet reports and printouts available including:

• Start sheets
• Results recording sheets
• Results sheets
• Points reports (including a medals table)
• Top times reports
• Results statistics